Email campaigns are an important component in any firm’s overall content marketing strategy. The ability to share information and inspire interaction with your brand is crucial when communicating with both current and prospective clients. To help optimize your email campaigns, we compiled the top five newsletter best practices to start implementing in 2022.
1. Optimize Your Content
The length of your newsletter’s content can make or break how subscribers receive your message. While there are no clear-cut guidelines, being concise is a universal best practice. Think about what you personally are most drawn to and would be most inclined to enjoy reading in an email – LESS IS MORE. The importance of keeping it short and sweet continues to become increasingly important as more and more people check their inboxes on their mobile devices via their smaller screens.
Not only is a ton of content overwhelming for someone opening your message, but they likely won’t even read most of it. Consider these findings from Jakob Neilson Research:
“…the average time allocated to a newsletter after opening it was only 51 seconds. “Reading” is not even the right word, since participants fully read only 19% of newsletters. The predominant user behavior was scanning. Often, users didn’t even scan the entire newsletter: 35% of the time, participants only skimmed a small part of the newsletter or glanced at the content.”
Generally, interest in the content of an email diminishes as the email extends below the fold. It is also common for people to only read the first few words of each sentence, along the left side of the message. For these reasons, the best practice is to write your full article on your blog or website and only provide a summary of the article or topic in your email. Clients that are interested in that topic can then click to “read more” if they are so inclined (this also allows you to track which content gets the most “clicks” in your emails – providing very valuable information on what your users are most interested in).
Check out 9 Ways to Update & Optimize Your Email Newsletter for Maximum Potential for more guidance on newsletter best practices and email marketing content.
2. Keep a Nice Consistency
When sending out a newsletter, consistency is key. Your goal should be to send valuable content on such a consistent schedule that your subscribers actually look forward to receiving your newsletters. To choose which time is best, review your analytics and test, test, test! Each audience is unique, so use your past data on open and click-through rates as an indicator of what day/time your newsletters perform the best. You should also do A/B testing to further research your performances.
For more information on when to send: Email Marketing 101: Best Times to Send Campaigns
3. Make Subject Lines Pop
What’s the first thing that you notice when you receive a new email in your inbox? It has to be the email’s subject lines. Subject lines determine the initial reaction to a message and help a person decide whether or not they want to open it.
The most important factors to remember when writing your subject lines are to keep them short and straightforward. A typical inbox only shows about 60 characters of an email’s subject line, while smartphones usually only show about 25-30. Be concise and upfront about the email’s contents. If you’re sending out a newsletter, don’t be afraid to use the words “Monthly Newsletter” for example, right in the subject line. This decreases the likelihood that your message will end up in the spam folder and increases the chances that your subscribers think the message is relevant to them and ultimately open it.
Want additional help crafting your subject lines? Email Marketing 101: Writing a Strong Subject Line should help!
4. Make the Call to Action Impactful
A call-to-action (CTA) is an instruction to the audience to provoke an immediate response. It usually includes an imperative verb such as, “call now” or “find out more” to urge the reader to do something that immediately interacts with your brand further. It can be a text, a graphic or both that should be strategically placed to entice subscribers to take a proactive step and engage with your business. Calls to action should ideally be located at the top or bottom of your messages and should include explicit language. Some examples include:
- Sign up now
- Book a free portfolio review
- Download your free report
These buttons should be bold, highlighted or colored text that draws the reader’s attention and entices them to click. DON’T include more than two calls to action in one message because subscribers will be conflicted on where to click and will be more inclined to not click at all. To further increase your conversion rate, check out this article on how to get visitors to subscribe to your newsletter.
CTA resources: The Importance of Call to Action for Financial Advisors and 5 Reasons Why Your Call To Action Isn’t Working
5. Connect to Other Channels
Think of your newsletter as a hub, with the spokes being your other marketing channels. Use your newsletter to direct readers to other areas of your online presence, such as your website, blog, and social media channels. As mentioned earlier, your newsletter is not the place for long, thorough content. Instead, provide a quick summary and then link to your blog for the full-read. Or, include brief descriptions and then link to your website for more details. This exposes subscribers to more of your channels, creating rapport, building credibility, and keeping them engaged with your brand longer.
Editing note: This article was originally published and written by Lauren Keeports June 24th, 2019 and has been updated to ensure consistency.
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Justin Adams Justin is a content marketing specialist who loves to cook and play with his cats. He’s also currently learning how to play guitar and piano. He’s always thinking of ways to solve problems and puzzles. He says one of his best skills is his ability to always come up with ideas and hopes to sharpen that skill as his career progresses.
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